Returns Policy
HVAC365.com is the nation's largest direct integrated marketer of Heating, Ventilation and Air Conditioning Products. We stand behind what we sell and provide a superior level of customer support.
HVAC365 promises to deliver high-quality products, in new excellent condition, to your residence. If, for any reason you're not completely satisfied with your purchase, simply requesting a Return Merchandise Authorization for any unused / not installed merchandise. A 15% restocking fee will be charged on all returned merchandise, unless defective.
Returns for Unused / Not Installed Product(s)
We can process returns for unused / not installed product(s) and refunds only for items purchased from HVAC365.com. If attempting to return a product from one of our affiliates, you will need to visit their website and follow their Returns Policy guidelines. To set up a return for unused / not installed product(s) purchased, first make sure that your request is within 30 days or less of you receiving the product(s). Secondly, request an RMA (Return Merchandise Authorization) either online (see Return Merchandise Authorization section below) or calling us at Toll Free 1.888.509.3391. If you are returning a product because we made an error in your order, we will promptly send you the correct item at no additional cost, and we will schedule and pay for return shipping. Please contact our customer service and advise of the incorrect item received.
What is Required:
To receive a refund for the product(s) being returned, please make sure of the following:
- Product(s) being returned cannot have been installed.
- The product(s) must be free from damages, scratches and/or defects.
- Product(s) must be in resalable condition.
- Original manufacturer packaging for the product(s) are required to be returned such as manuals, accessories, packaging materials, etc.
- All free or gift product(s) including accessories must be included with your return.
- Writing or labels added onto the original manufacturer packaging is strictly prohibited.
- All product(s) that are freight bound must be returned via freight carriers.
- This list includes the items that must be returned via any freight carrier of your choice. No exceptions will be allowed to this rule.
- Gas Furnaces / Electric Air Handlers
- Gas / Electric Package Units
- Ductless Mini Split Systems
- Air Conditioner Coils ( Horizontal / Vertical / Case-Uncased / Slab )
- Heat Pump or Air Conditioner Condensers
- All product(s) must be returned with their assigned RMA number.
- Packages must be sent back by customer via a traceable source, such as FedEx or UPS.
- Ship your product(s) back within 30 days from receiving your RMA number because the RMA number does carry an expiration date.
What we Recommend:
Here are some TIPS to make your return a simple one:
- Make sure you are provided an RMA number before returning your product(s). Product(s) being returned without an RMA number will be immediately refused by our warehouse.
- If you are unsure which method to use (Ground, Freight or otherwise) call us we can clear any doubts. Reach us at Toll Free 1-866-631-6389 Monday through Friday 9AM to 6PM.
- We recommend you to retain your tracking number for at least three months after shipping your product.
- Once you receive your RMA Number package your product(s) and ship it back to us as soon as possible, RMA numbers have a 30 day expiration date attached to them.
What's not Eligible for Return:
These types of product(s) are not currently available for return:
- Clearance
- Overstock
- Scratch / Dent
- Free or Gift product(s) as a standalone
What are MY Responsibilities including charges incurred?
Here are some points that you need to remember when you’re returning items.
- You will be responsible for the cost of the shipping for the product(s) being returned.
- You are solely responsible for product(s) that are lost or damaged by the carrier during return shipping to HVAC365.
- If there is a product(s) that is lost or damaged by the carrier during transit you must contact the carrier to file a claim with them.
- All returns associated with our “Free Shipping” offer or that have original shipping charges applied will have the original shipping fee(s) that HVAC365 incurred when shipping your product(s) deducted from the refund amount.
- A 15% restocking fee for each product(s) returned.
Ground Shipments
1. Pack up your purchased products(s) with all the manufacturer contents and product packaging.
a. Make sure to put your product(s) in another box as no markings can be added to the manufacturer boxes.
2. Print out a copy of the Returns Merchandise Authorization Email which shows the RMA Number and place that along with your returns.
a. Having the RMA Paperwork included in the box will help expedite the inspection and refund process.
3. Purchase traceable postage from a company such as FedEx or UPS and ship the product(s) to HVAC365 Return Center.
a. USPS is not recommended because of the lack of details on tracking information.
Freight Shipments
When you originally receive your order if it was shipped in a pallet via Less Than a Truckload (LTL) then it is most likely that you will have to return it in a pallet via LTL. If you are unsure if the product(s) being returned require ground or freight services please feel free to contact us.
1. Pack up your purchased products(s) with all the manufacturer contents and product packaging.
a. Make sure to put your product(s) in another box as no markings can be added to the manufacturer boxes.
2. Print out a copy of the Returns Merchandise Authorization Email which shows the RMA Number and place that along with your returns.
a. Having the RMA Paperwork included in the box will help expedite the inspection and refund process.
3. Select a Freight Company and arrange the pickup of your product(s) and shipment to HVAC365 Return Center.
a. We recommend to keep the bill of lading documentation for at least 90 days.
What happens after HVAC365 receives MY Return?
Once we receive the product(s) back to our facilities we inspect them to assure all guidelines were met as described above. This process normally takes 1-2 business days for review.
For Approved Product(s): We will submit the credit for the product(s) within 2-3 business days of approval. Depending on the payment method some credit(s) can take as long as 10 business days to be refunded to your original payment method.
For Denied Product(s): The product(s) you are attempting to return failed to meet our return guidelines. We will notify you of such situation and advise that the product(s) will be at our dock awaiting your request for a pick up. Unfortunately HVAC365 will not issue a refund of any value nor will we ship the product(s) back to you. You will need to setup a pickup for the product(s) and shipping charges associated will not be reimbursed. Should we be unable to reach you after 10 business day(s) from the failed inspection date you may incur storage charges.
Return Merchandise Authorization (RMA)
To file a return, simply follow the 9 easy steps below to create your returns request online!
1. Click Log In (located above and adjacent to our toll free number.)
2. Once on the sign in page, under "Retuning Customer" enter your information (i.e. Email and Password).
3. On the side menu click "Returns".
4. Once selected the "Request a Return" page is visible.
5. Choose an order number containing the item / items you would like to return.
6. Check off any item / items that you would like to return and click the "Return Selected Items" button.
7. A new page will load with the item / items you have selected to return. (Please Review)
8. Select a reason for return off the drop down below and add any additional comments if needed.
9. Then click the "Submit Return Request" button once finished.
